Posts Tagged ‘tracking’

Dynamics GP 2013 (beta) – Tracking Serial Numbers on Drop Ships

Dynamics GP 2013 includes enhanced functionality to more easily track serial and lot number items on drop ship orders. If you’re shipping orders from your vendors directly to your customers, this functionality allows you to capture the serial and lot numbers early in the process. This will improve the control and traceability of serialized and lot controlled items.

This is a PowerPoint from Microsoft on this functionality: GP2013 FOD – Track Serial Lot on Drop Ship

Here is a quick video that shows this in action.

Serial Number Tracking in Dynamics GP

Dynamics GP includes the functionality to track serial numbers from inventory receipt, through manufacturing, and to the customer. You can track forward and back. You can track component serial numbers in a manufactured item. This functionality is also available for lot tracked items. This is handy if you ever need to execute a product recall or track down the source of a defective product.

To track component serial numbers through the manufacturing process, you need to link the component serial numbers to the finished good serial number. You can easily do this from the Manufacturing Order Receipt Entry screen.

In this example the component item serial numbers, CRD-000014, PROC-0000013, and PROC-0000017, are linked to the finished good, PROCOMP-0000015.

This can be a confusing screen, but if you can select the correct finished good item, the available component serial numbers and the already linked component serial numbers will properly present themselves.

The manufacturing order process is then continued as it normally would be.

To trace serial number throughout the system, use the Serial/Lot trace Inquiry screen. To see the linked component in a manufactured item, click on the View BOM Trace button.

Here you can see the linked component serial number, CRD-000014, and the related receiving transaction where it first came into the inventory.

I created this video to show this process in action:

Who Changed that setting?

I frequently have clients call and ask “How can I tell who changed that setting”. One answer is to to turn on activity tracking in system settings (Tools>>setup>>system>>activity tracking). You have some simple functions you can track such as login failures, changes to setup files, changes to card maintenance files etc.

After turning on the fuction you can then generate reports to see the activities you are tracking under Reports>>system>>general>>activity detail.

This is not a very robust tool but can give you information such as user who made changes, date and time, workstation ID, etc. A good start and doesn’t cost any money to implement.

For more comprehensive tools you would have to purchase the MBS Auditor module or a third party product such as Rocktons Auditor.

So, I would suggest starting with Activity Tracking as a nice and simple first step.

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