Archive for October, 2012

Dynamics GP 2013 (beta) – PO Prepayments

Dynamics GP 2013 includes new functionality that allows you to create prepayments in accounts payable and assign them to specific purchase orders. You can easily do this from the Purchase Order Entry screen. You can enter a prepayment amount that you can then generate a check for using the regular computer check functionality in GP. Or you can create a manual check transaction that is associated with the purchase order.

Lorna Link at InterDyn BMI covers this topic in much more depth at the ERP Software blog, here: http://www.erpsoftwareblog.com/2012/10/gp-2013-new-feature-purchase-order-prepayments/

I created this short video to show this new functionality in action: http://youtu.be/RXB7-xmf_jo

Dynamics GP 2013 New Features on Playlist



I put together some videos showing some of the new functionality in Dynamics GP 2013. This playlist includes the current collection: http://www.youtube.com/playlist?list=PLPx395HRNzZDrNBOoZuDX64tehFukqyOH

Included in this list:

  • Multiple Selection of Serial Numbers
  • Selecting Serial Numbers on Drop Ship Orders
  • PO Tolerances
  • Suggested Items
  • Home Page Changes
  • Consolidating Invoices

Dynamics GP 2013 (beta) – Multiple Selection of Serial Numbers

This is a handy enhancement that will speed up the selection of serial numbers in GP. Prior to GP 2013 you had to individually select serial numbers one at a time and insert them into the selected area on various screens in GP. In GP 2013 you can select ranges or several individual numbers at once and then insert them into the selected area.

This is an example of what available serial numbers look like, showing several selected at once:

This is a PowerPoint from Microsoft that explains this functionality: GP2013 FOD Multi-Select Serial Numbers

This is a quick video I created to show this in action.

Dynamics GP 2013 (beta) – Auto-generate Next Fixed Asset Number

This is a simple one, but one I like a lot.  I used to feel apologetic when I demoed the Fixed Assets module; and when it came time to add a new fixed asset I would scroll to the last asset, and then increment the last asset number by 1 for the new asset.

Now the system does it for you. Just Select the option on the Fixed Asset Company Setup:

Dynamics GP 2013 (beta) – Consolidated Invoicing

If you use the Advanced Distribution functionality in GP and run the Fulfillment Workflow component, you can combine  numerous orders onto one invoice to your customer. This is handy if you receive many orders from your customers and they want all shipments for a given period of time, consolidated onto one invoice.

To use the this function you must catch all your Fulfillment Order Invoices just prior to the “Confirm Shipment” step in your workflow.

This is the screen from which you select the order shipments you want to consolidate:

Here is a Microsoft PowerPoint that explains this a bit: GP2013 FOD Consolidated Invoicing

Here is a quick video showing this in action.

Here are a couple of drawbacks:

  • If you go past the “Confirm Shipment” step, too bad; you won’t be able to consolidate the orders
  • This seems like an ideal function to include in the sales transaction list action pane; it’s not there

Dynamics GP 2013 (beta) – Tracking Serial Numbers on Drop Ships

Dynamics GP 2013 includes enhanced functionality to more easily track serial and lot number items on drop ship orders. If you’re shipping orders from your vendors directly to your customers, this functionality allows you to capture the serial and lot numbers early in the process. This will improve the control and traceability of serialized and lot controlled items.

This is a PowerPoint from Microsoft on this functionality: GP2013 FOD – Track Serial Lot on Drop Ship

Here is a quick video that shows this in action.

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