If you have a high volume drop ship business, Dynamics GP can help you manage and operate the business. You may receive sales orders from a website or have several sales order entry people that can really turn out the orders. If a lot of these orders are to be drop shipped from your suppliers, directly to your customers, Dynamics GP can help you keep it all in control.
This is a typical process that might be used:
Orders have sales order lines that have the Drop Ship box checked.
All orders are saved into one or more batches. The batches will be used to process a lot of orders at once.
Periodically purchase orders will be created to your suppliers to provide order detail and shipping instructions. Use the Sales Document Range Inquiry screen to select all sales orders for which you want to create purchase orders. There are different criteria that can be used to select all the drop ship orders. In my example I used a unique Order Type to identify the drop ship orders. Click on the Purchase button to create purchase orders for all the drop ship orders.
The system will suggest purchase orders that should be placed. You can change the attributes of any purchase order at this time if you want.
In this example I am creating several purchase orders to two vendors to fulfill all the drop ship orders. When the suggested purchase orders are reviewed and determine to be OK, select the Generate button, and the purchase orders will be created.
You can use the Print Purchasing Documents screen to e-mail purchase orders to the vendors all at one time.
As orders are shipped by your suppliers, you can process the vendors’ invoices into accounts payable. When the vendor invoicing transactions are posted, they will indicate to the related sales orders that the items have been shipped. The Quantity Fulfilled on each sales order line will be updated with the information.
Periodically you can transfer orders in your batch(es) to invoices, send the invoices out via e-mail, and post the invoices.
By using the batch processing functionality in Dynamics GP, you can quickly manage a large number of drop ship orders.
Here’s a related post that gives more detail on the drop ship process within Dynamics GP: http://gp.rosebizincblogs.com/2011/11/processing-direct-shipments-in-dynamics-gp.html
Here’s a video I created the shows you the process: http://youtu.be/GD_qzCe6KeQ